Join SSETI

How to Join SSETI
Joining SSETI is simple, and we would be very interested to hear from you. Here is a step-by-step guide on how to make your proposal:

1) Choose your team-mates.

You will need to form a team of at least five students. Participants may be studying anything from an undergraduate degree to a PhD, and do not necessarily have to be studying the same subjects. It is recommended to have some team members from different academic years, as this will increase the knowledge available and help to ensure the long-term continuity of the team.

2) Elect a coordinator.

One of your team members will need to act as the primary point of contact between your team and other entities (such as your University, the SSETI Association, and the ESA Education Department).

3) Select what you want to work on.

There are many different possibilities in SSETI, ranging from highly technical work on spacecraft subsystems all the way to public relations. Currently the main opportunities we can offer are on the European Student Moon Orbiter (ESMO) project, please download the Call for Proposals for details. For other opportunities please look at our list of vacancies . If you wish you can express interest in more than one task or subsystem. (Bear in mind that, in many cases, the project managers will assign a primary teamand a backup team to one task in order to ensure a positive result for the project.)

4) Find an academic professional who endorses your application.

This should ideally be a professor or doctor in your department who can keep an overview of your SSETI work. Although it is not a requirement that you receive academic credit for your SSETI activities, it will help if you do – so please bear this in mind when you are discussing SSETI with your department. (If you need some help talking to them about this later then we can offer you some support.)

5) Get ready to join the SSETI Association.

The SSETI Association is an organisation run by SSETI students for SSETI students. They exist to share ideas, to support each others’ activities, and to represent the student body to ESA. Your university needs to be willing to sign the University-SSETI Agreement. This document also refers to the SSETI Association Statutes and the SSETI Regulations. Please download them (click on the document names) and discuss them with your endorsing academic professional. If there are any points on this agreement that you would like to discuss then please write to the Secretary of the SSETI Association .

6) Get ready to work with ESA.

In order to work on a space project in collaboration with ESA your university needs to be willing to sign the University-ESA Agreement. Please download it and discuss it with your endorsing academic professional. If there are any points on this agreement that you would like to discuss then please write to the ESA Education Projects Division . Please note that this document may not be in its final iteration yet. Once we have selected the teams we will circulate the final version and notify you of any alterations.

7) Write your proposal.

We know it might seem like a lot, but we need to have a detailed proposal from you so that we can consider your application properly. The work you do on this will also give you a good kick-start on the project. Please download the Proposal Template in PDF or DOC format and take your time to complete it, then send it to the Secretary of the SSETI Association .

Please notice that you should submit your proposal electronically, proper formats are pdf or doc. In order to do this, please send us an email using the contact us webform – we will get back to you giving you an email address to send the proposal to.

Your proposal will be reviewed by a selection board consisting of the ESA Project Manager, the SSETI Association, and several ESA technical experts. They will evaluate the proposal on several criteria, including the proposed technical solution, the academic situation of the team, and the experience of the team. Please note that the deadline for ESMO proposals is 15/08/2006.

8) Wait to hear from us!

We will respond to your proposal and let you know whether or not your team has been chosen for participation in SSETI. If you have then you simply need to get your univeristy to sign the University-SSETI Agreement and the University-ESA Agreement, and then you can get started!

We look forward to welcoming you on-board!

Notes:

a) The host University must be located in one of the ESA member states or one of the ESA cooperating states. ESA’s 17 Member States are Austria, Belgium, Denmark, Finland, France, Germany, Greece, Ireland, Italy, Luxembourg, the Netherlands, Norway, Portugal, Spain, Sweden, Switzerland and the United Kingdom. Canada, Hungary and the Czech Republic also participate in some projects under cooperation agreements.

b) Teams already selected for a SSETI project before the definition of this procedure will not be penalised for failing to meet any new requirements. They shall, however, be encouraged to do so.

c) For the ESMO project there will be two seperate Calls For Proposals: the first for phase A and the second for phases B through to E. This will be reflected in the ESMO versions of the University-SSETI and University-ESA agreements.

d) Individual students who wish to be involved but cannot form a team at their university should write a letter, expressing their preferred role, approximately one page, with similar basic information to PDF. This may include applications for individual members of distributed teams, as deemed appropriate by project management.

e) Selected teams must sign the University-SSETI Agreement before they can be given access to the SSETI infrastructure.

f) Selected teams must sign the University-ESA Agreement before they can be sponsored to any workshops or receive any formal technical support.